Your privacy is important to us and we are committed to keeping your information secure and managing it in accordance with our legal responsibilities under applicable data protection laws. We are registered with the UK Information Commissioner's Office (ICO) as a data controller under registration number Z2156026.
Please read this Privacy Statement carefully as it contains important information to help you understand how and why we process any personal information that you give to us.
What Information We Collect
The data collected is in the business context only with regard to your business and not on yourself. We process personal information which you give us: • Whilst servicing the business account through our website for the services and subscriptions, in writing or over the phone. • If you in the capacity of your business request information or assistance from us.
- As a client to provide you with legal services.
- Whilst servicing your account through our website, in writing or over the phone.
- If you request information or assistance from us.
What personal information we process
- Business related contact details such as the contact name, business correspondence address, telephone number and email address.
- Financial details such as your Company’s credit/debit card data.
- Cookie data such as browser footprint, passwords, IP address, call logs, communications metadata, service records, security authentication data.
- Business Transaction history details.
Special Categories of Personal Data
Special categories of personal data include information about an individual's health and other categories of personal information which are closely protected.
We do not generally process such information unless you have voluntarily provided this to us. We will process sensitive information where you have provided this information to us and have agreed that we can use this information to deliver products and services to you. Where possible we shall seek to minimise the collection and use of such special categories of personal data.
How we use your Information
We use your information to:
- Provide the service and relationship with your business
- Comply with legal obligations for the prevention of financial crime and money laundering where applicable.
We will process your information in order to meet our contractual obligations to you, were have a legitimate interest to do so, where we are permitted by law or to comply with applicable laws and regulation.
|Providing a service and internal processing|
|To assess the business needs and provide you with suitable products and services||• Contractual obligation to provide the service fees and subscriptions
• Where special categories of personal data are processed, these are necessary to assess your needs
|To service and administer the business account including billing||• Legitimate interests to provide and manage the service
|To verify the identity of our business customers||• Legitimate interest to provide and manage the service|
|To confirm, update and improve our business customer records||• To comply with legal obligations in the Data Protection legislation where applicable
• Legitimate interest to provide and manage the service
|To provide the business with any information on the services that it has requested||• To meet our contractual obligation to provide information on the services requested
|To manage and develop our relationship with the business customers||• Legitimate interest to provide and service the product and improve our services to the business communities|
|To inform business customers of products and services that may be of interest to them, where they have chosen to be made aware of this||• Contractual obligations of the product
|Training and development|
|For training purposes and to improve our service to our business customers||• Legitimate interests to improve our services and develop our employees|
|Complying with Legal Obligations|
|To prevent, investigate and prosecute crime, fraud and money laundering||• To comply with legal obligations for prevention of financial crime and money laundering
|For auditing purpose||• To comply with our legitimate interest to conduct audits|
|If we are obliged to disclose information by reason of any law, regulation or court order||• To comply with legal obligations
|To transfer information to any entity which may acquire rights in us
|• Legitimate interests for commercial interests
|For any other purpose to which you agree.||• With your consent|
How we retain your personal information
We will retain your personal information in accordance with applicable laws. We will take reasonable steps to destroy or anonymise personal information we no longer need for the purposes we have set out above.
Our retention periods are:
|Type of personal Information||Retention Period|
|General personal data which includes your normal personal data, personal identity, and personal financial data where applicable||• 60 days after the termination of our
|Special categories of personal data||• 60 days after the termination of service
|Call recordings||• 1 year|
|CCTV – digital images if you visit our offices||• 90 days|
How we share your information
Third party service providers – we’ll only do this if your business agrees to take their service or you’ve told us you’re interested in finding out more about them.
Any data supplied will be in the context of the business; no decision making processes are made on any individuals in respect to any data you supply for these services.
We invest appropriate resources to protect your personal information, from loss, misuse, unauthorised access, modification or disclosure. However, no internet-based site can be 100% secure and we cannot be held responsible for unauthorised or unintended access that is beyond our control.
Cookies and Tracking technologies: technologies such as cookies, tags, and scripts are used by us and our partners (such as advertising, marketing, and analytics), affiliates or analytics or service providers. These technologies may be used in analysing trends, administering the Sites, tracking users’ movements around the Sites and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by such companies on an individual as well as aggregated basis. The third-party cookies (stored by a different domain to the visited page's domain) used by us are outlined in the table below. Unless otherwise stated on the site, the data is anonymised.
|Google analytics||Customer analytics||https://policies.google.com/technologies/cookies|
|Popup Dominator||Popup overlays and exit intents||https://www.popupdomination.com/privacy-policy|
|Mouse Flow||Form monitoring||https://mouseflow.com/privacy/|
Some or all of these tools may be used to track information about your behaviour on our website depending on your region. For more information or to opt-out, please visit the respective website(s) of these vendors or contact us at email@example.com.
You have the right to request copies of your personal information. If you think any of the personal information we hold about you is inaccurate, you may also request it is corrected or erased. You also have a right, in certain circumstances, to object to our processing of your personal information, to require us to stop processing your personal information and/or to withdraw your agreement to processing based on 'consent', but this does not apply where we have other legal justifications to continue processing your data or an overriding legitimate interest.
In relation to all of these rights, please write to us at the address below.
If you have a complaint about how we have handled your personal information you may contact us using the details below and we will investigate your complaint. You also have the right to complain to the Information Commissioner’s Office - – (www.ico.org.uk ).
You can contact us by writing to us at:
Data Protection Supervisor, MyBusinesstoolkit, 130 Old Street, London, EC1V 9BD or firstname.lastname@example.org.